Candidate Instructions

Candidate Instructions

Campaign materials for posting on the website and for distribution to ETT members must be submitted to the Chief Returning Officer (CRO) at cro2017byelection@gmail.com no later than 4:00 p.m. on Thursday, October 5, 2017.

Duties of Candidates
Nomination Forms and Campaign Materials
Documents and Forms
Campaign Instructions

Duties of Candidates

Candidates are encouraged to consult the ETT Constitution and Bylaws regarding the duties of Executive members.

Candidates may download the ETT Constitution and Bylaws from the ETT website (www.ett.ca).

Code of Conduct for Candidates

  • Candidate instructions are included in this information package. Candidates will agree to a statement to abide by those instructions.
  • Campaign communication must comply with the ETFO Human Rights Statement.
  • Candidates have an obligation to check with the CRO if uncertain as to whether a method of communication would be potentially accessible to all other candidates.
  • Candidates who violate campaign rules and protocols may be sanctioned in accordance with the ETFO process outlined in the ETT Constitution and Bylaws (Article V – Rights and Privileges of Membership). Sanctions may be imposed based upon discussions between the CRO, the CEC and the members of the Elections Committee.

Chief Returning Officer (CRO) Contact Information

Name: Michael Kennedy


All communications, inquiries or concerns regarding the ETT Fall 2017 By-Election – Executive Officer shall be directed by email, solely to the CRO.

Nomination Forms and Campaign Materials

All nomination forms and campaign materials must be received by the CRO, by email, according to the attached timeline. Documents received after this time will not be accepted. Do not call ETT to confirm receipt of campaign materials or forward any campaign materials to ETT. There is no provision for scrutineers in an ETT by-election when conducted by electronic vote.

It is the sole responsibility of each candidate to ensure that all forms are completed correctly when submitted. Incomplete nomination forms will not be accepted.

Candidates who submit their nomination form prior to the deadline will receive confirmation by email that their form has been received and is complete. The email will confirm your status as a candidate in the by-election.

The deadline for any candidate to withdraw their candidacy is Friday, October 20, 2017, 3:00 p.m. Candidates must send an email to the CRO requesting that their candidacy be withdrawn. The candidate name will be removed from the ETT and voting websites and ballot.

Candidates may submit by email the following materials, in addition to the Self-Nomination Form to the CRO.

Candidate Flyer, One-page

The flyer will be part of the Voter Information Package mailed to ETT members’ homes, and posted on the ETT website.

  • Use one side of an 8.5 x 11 single-side page with ¼ inch margins (maximum file size is 2MB).
  • Use PDF format only
  • Note: a candidate may also submit their flyer in black and white for printing in the black and white candidate booklet.

Candidate “Headshot” Photo

The photo will be posted on the ETT website. Failure to provide a photo for the website will result in “No photo available” comment posted on the candidate’s webpage in lieu of a photograph.

  • Photos should be 600 pixels wide, minimum
  • Candidates who decline to provide a picture must inform the CRO using the Photography Refusal Waiver.

Candidate Statement

Each candidate may provide a statement for the ETT website. Failure to provide a statement for the website will result in “No statement available” comment posted on the candidate’s webpage in lieu of a statement.

  • The statement may not exceed 200 words.
  • The statement must be submitted as a RTF (Rich-Text Format) document.
  • For the statement only the following formatting will be permitted: paragraph breaks, bolded section titles (maximum 3), and bullet points (see template 200 Word RTF Candidate Profile). All other formatting will be removed.

Candidates may not include any link (ie. URL to their website, Twitter handle, contact email address) within this profile. However, the links can be included on the flyer. Each candidate profile will receive its own page, linked from the Candidate list. The profile will also include a link to download the candidate’s PDF flyer.

Documents and Forms

Candidate Information Package [PDF]
Self-Nomination Form [DOC]
Template for 200 word RTF Candidate Profile [RTF]
Photography Refusal Waiver [DOC]
Complaint Form [DOC]

Campaign Instructions

Campaign Period

The campaign period commences upon confirmed receipt of campaign materials by the CRO and ends at 10:00 p.m. on Monday, October 30, 2017.

Campaign Activities

Campaigning is any activity or communication by anyone which includes encouragement for ETT members to vote (or not vote) for a particular candidate. Candidates shall not disseminate any information regarding voting procedures, i.e. the voting website URL, phone number on personal websites, except the voting period dates, in campaign information or on campaign materials, as this is a responsibility of the CRO. Candidates may direct voters to the ETT website for further voting information.

Campaign materials are limited to information communicated electronically (Facebook, e-mail, Twitter, etc.). Campaign giveaways are prohibited and are defined as tangible items provided by the candidates to any ETT member. They include food/beverages and consumable supplies, i.e. pencils, post-its, trinkets, gadgets, T-shirts, knick-knacks, buttons or any other item of a material nature other than approved campaign materials.

During the campaign period, campaign activities are prohibited at any ETFO or ETT-sponsored events, such as delegates meetings, socials, committee meetings, or training sessions.

Should there be circumstances arising during the campaign period related to campaigning activities that the Elections Committee believes warrant attention, additional campaign guidelines and procedures will be forwarded to all candidates and posted on the ETT website during the campaign period.

The CRO will consult with the Chair of the Elections Committee and the Elections Committee before making a ruling. The ruling of the CRO shall be final.

Elections Results Procedure

  • The supplier of electronic voting services will conduct the elections procedure and inform the CRO of the results.
  • The CRO, in consultation with the Chair of the Elections Committee, shall resolve all issues and direct any action necessary.
  • The ruling of the CRO shall be final.

Election Results/Recounts

  • No person shall disclose any information about any part of the count/election results until instructed by the CRO.
  • At the conclusion of the count (or confirmation of a recount) an elected candidate shall be declared by the CRO.
  • The CRO shall inform each candidate in alphabetical order of their results.
  • No person except the CRO will disclose the results of the election until the results have been announced to the members.